Getting started

First steps

Klani is a coordination tool designed for cleaning companies. From one place you can schedule services, manage your team, and keep track of everything happening in your business — no spreadsheets, no WhatsApp groups, no notes on paper.

Getting started is straightforward and takes four steps:

Workers use a mobile app (available on Android) to view their daily services, start them when they arrive, report incidents, and chat with the coordinator. To log in, they only need the email they were registered with and their temporary password.

Account setup

To register, go to klani.eu and click Start free trial. You only need to fill in four fields:

• Your name — shown on your user profile.
• Company name — identifies your workspace in Klani.
• Email — this will be your login credential.
• Country — sets the default timezone and currency.

When you register, your account includes a 14-day free trial with full access to all features. No credit card required to get started.

Once inside you'll see the main dashboard with a summary of your business activity: today's services, active workers, clients, and incident status. It'll be empty at first — you'll fill it in as you set up your company.

Inviting your team

In Klani, you create your workers' profiles directly. They don't need to sign up themselves — you fill in their details and the system automatically sends them everything they need to get started.

Go to Workers → New worker and fill in:

• Full name
• Email — they will receive their login credentials here
• Phone number
• Start date
• Weekly availability — days and hours when they can be assigned

When you save, Klani automatically sends an email to the worker with:

• Their login credentials (email and temporary password)
• The 6-digit company code required to log into the mobile app
• A link to download the app on Google Play

Once the worker logs into the app, they can view their assigned services, start them when they arrive at the property, report incidents, and chat with the coordinator.

Creating your first service

Before creating a service you need at least one client with an associated property. If you haven't added them yet:

1. Go to Clients → New client and add your client's details (name, email, phone).
2. From the client's profile, create a property with the address where the service will take place.

With the client and property ready, go to Services → New service:

Once saved, the assigned workers receive a push notification on their phone with the service details. From that moment on, the service appears in their calendar inside the app.